Privacy Policy
This policy explains how the University of South Asia portal collects, uses, protects, and shares information connected with academic and administrative services.
Last updated: July 25, 2026
1. Information we collect
Depending on the services you use, the portal may process:
- Identity and contact details, such as name, email address, phone number, and identifiers.
- Account details, assigned roles, authentication records, and verification information.
- Application, enrollment, program, attendance, examination, result, and academic records.
- Fee, voucher, scholarship, financial-aid, and related transaction information.
- Documents and information you upload or submit through portal forms.
- Technical information such as IP address, device, browser, access time, and security logs.
2. How information is used
Information may be used to:
- Create and secure accounts and provide role-based portal access.
- Process admissions, enrollment, attendance, examinations, results, and student services.
- Administer fees, scholarships, financial assistance, and university operations.
- Communicate notices, verification messages, service updates, and support responses.
- Protect users, investigate misuse, maintain audit records, and improve portal reliability.
- Meet institutional, regulatory, legal, reporting, and record-keeping requirements.
3. How information is shared
Information is shared only when reasonably necessary with authorized university departments, personnel, service providers, or public authorities. Service providers must handle data for the services they supply, such as hosting, communications, authentication, payment processing, or technical support. Information may also be disclosed when required by law or to protect rights, safety, and system security.
4. Cookies and technical data
The portal may use essential cookies and session storage to keep users signed in, preserve preferences, prevent misuse, and support core functionality. Browser and server logs may be retained for diagnostics, security, and audit purposes.
5. Data security
The university applies administrative and technical safeguards intended to protect portal information, including access controls, authentication, logging, backups, and restricted permissions. No system can guarantee absolute security, so users must also protect their credentials and devices.
6. Retention
Information is retained for as long as needed to provide services, maintain academic and administrative records, resolve disputes, enforce policies, and satisfy applicable legal or institutional requirements. Retention periods may vary by record type.
7. Your choices and requests
Subject to applicable law and university policy, you may request access to or correction of your personal information, raise a privacy concern, or ask how a record is being used. Some academic, financial, security, or legal records cannot be deleted on request where retention is required.
8. External services and links
The portal may link to or integrate with external learning, payment, communication, or identity services. Those services may apply their own privacy terms when you leave the portal or use their features.
9. Policy updates
This policy may be updated when portal features, legal requirements, or university procedures change. The updated date shown above identifies the current version.
10. Contact
Privacy questions, correction requests, and suspected data incidents should be reported promptly to the University Help Desk or the appropriate university office through official support channels.